Report Identification Link to the approved Travel Authorisation Form and identify the travel team
1 · Trip & Team Identification
The reference from the approved Travel Authorisation Form
Trip Summary Actual dates, destinations visited, and any deviations from the approved itinerary
2 · Actual Trip Details
Activities Completed Day-by-day record of activities undertaken during the field visit
3 · Activity Log
| # | Date | Activity Completed | Location | Status |
|---|
Key Findings & Observations Main outcomes, observations and results from the field visit
4 · Findings & Outcomes
Financial Accountability Advance reconciliation — funds received vs actual expenditure
5 · Advance Reconciliation (RWF)
Expenditure Breakdown
Expense Category
Budgeted (RWF)
Actual Spent (RWF)
🚗 Transport
🏨 Accommodation
🍽️ Per Diem / Meals
📞 Communication / Airtime
📦 Materials / Supplies
📝 Other Expenses
TOTAL
0 RWF
0 RWF
Balance to Return to ForAfrika
Advance exceeded actual expenditure
0 RWF
Photo Documentation Upload field photos with captions to document activities and outcomes
6 · Field Photos
Click on each slot to upload a photo (max 2MB each). Add descriptive captions for each image.
Community Testimonials Capture voices from beneficiaries, community leaders and stakeholders
7 · Testimonials & Voices from the Field
Lessons Learned What worked well and what could be improved for future field visits
8 · Reflections & Lessons
Report Approval Traveller submits report → Supervisor reviews & approves
9 · Approval Workflow
1
Submitted By
Traveller / Report Author
Traveller / Report Author
→
2
Reviewed & Approved By
Supervisor
Supervisor
Step 1
Report Submitted By
Email of the reviewing supervisor
Signature
Step 2
Reviewed & Approved By Supervisor
Signature